Mapping Development Accounts

The program will correctly place charges and revenues in the right place if mapped correctly. After you have set up your customer account types, assign each account to one or more developments that use that account type, define a receivables posting account and a bank deposit account for each development, and map appropriate cash drawers to the development. Each customer account that matches the account type, the development, and cash drawer will use these records for the posting of receivables and the depositing of payments received.

Hint: Each account type will likely have multiple developments that use it, and each development will likely use multiple account types.

On the Maintain Customer Account Types screen, highlight the account type you want to work with in the table and select the Development Account Mapping tab.

Assign Account to Development(s)

Click

. The Add Development Account Mapping Wizard is initiated.

Note: The account type that is highlighted on the Main tab of the Maintain Customer Account Types screen is the account type to which you are mapping and are working with.

Select the development name you are mapping for this account type.

This is your agency-defined list of developments, which you maintain in the Setup area of the program. See "Setting Up Developments"

Define Accounts

Select the appropriate posting account number. The ending balance of the register is this account number in General Ledger. Select the general ledger account to which receivables post for this account type for this development. For most agencies, this is usually an 1122 account (Accounts Receivable) for most developments and account types. You maintain your general ledger accounts in the General Ledger program.

Select the appropriate bank account number. This is the bank account into which you make deposits for this account type for this development.

This field offers your agency-defined list of receivables bank accounts, which you maintain in the Setup area of the program. See "Setting Up Bank Accounts"

Note: It is extremely important that you verify with your accounting department as to which account numbers need to be selected.

If necessary, select the direct debit cash drawer to use from the drop-down list. This is the cash drawer in which the development’s direct debit withdrawal funds will be deposited.

Click START to continue, review and confirm the information you have set up, and then click FINISH to map the development accounts to the account type. The Development Account Mapping tab appears again with the newly mapped development displayed in the table.

Map Cash Drawer(s)

Select the Cash Drawers sub-tab at the bottom of the screen and click

Select a cash drawer. When taking a payment for the development, the cash drawer(s) you select here will be available to work with.

This field offers your agency-defined list of cash drawers, which you maintain in the Setup area of the program. See "Setting Up Cash Drawers"

10.

Click

to save and map the cash drawer. Repeat until all appropriate cash drawers have been mapped to the development. You are now ready to map transaction types.